[Vendor]
Golf, Fish & Showcase Your Company

For More Information contact Renata Bookram at renata@xplorinc.com

Present your products directly to Fire Department Officers at the national Chiefs Summit ’22 this January in the Florida Keys.

This exclusive 2-1/2 day sales opportunity with decision makers from Fire Departments across the US is an ideal opportunity to demo your products and services – all while golfing, fishing and enjoying the tropical resort activities of the Cheeca Lodge and Spa in Islamorada Florida.

Chiefs Summit ’22 is a nationally-recognized training and educational symposium for active firefighter officers with continuing education classes, peer-to-peer breakout group events and team building activities. The conference is being hosted at the 5-star Cheeca Lodge where Fire Chiefs will enjoy the best the Florida Keys has to offer.

Chiefs Week ’22 Sponsorship Opportunities

We look forward to seeing you at our 2021 Conference in the Florida Keys. In order to register your company and its representatives as a sponsor of this conference, you must complete the following steps in the precise order below. This will ensure you are properly registered and that your sponsorship inclusions will be processed accordingly. 

STEP 1: Choose Your Sponsorship 

Select your sponsorship from one of the options listed in this packet. If you would like to discuss a special sponsorship, or want to alter an existing sponsorship, please email Anju Lynn at anju@xplorinc.com. Once you have selected your sponsorship, please complete the SPONSORSHIP FORM electronically (separate from this document) and send it to our conference planning team at Xplor, Inc. by emailing it to Renata Bookram (renata@xplorinc.com). 

STEP 2: Sponsorship Payment 

After submission of the Sponsorship Form, you will receive an invoice to make payment for your sponsorship. All payments for sponsorships will be made through our conference planning partner, Xplor, Inc. Sponsorship payments can be made in the form of check or credit card. YOUR SPONSORSHIP PAYMENT IS DUE NO LATER THAN OCTOBER 31, 2021. Failure to submit your payment may result in a cancellation of your sponsorship. 

STEP 3: Website Registration 

Once your payment has been processed, you will receive a link to register your company and the conference attendees on our conference website. You must complete this process NO LATER THAN DECEMBER 1, 2021 to be registered for the conference. During the registration process, be ready to upload your logo (300dpi or larger) and your company description for the program. You will also be asked for credit card information to pay for hotel room(s). You will not be able to register without this information. Your card will be charged for your hotel upon registration. Any cancellations received after DECEMBER 1, 2021 will be charged in full for hotel rooms. 

STEP 4: Confirmation 

Upon completion of registration, you will receive a confirmation email of your sponsorship. If your sponsorship includes any additional benefits, you will be contacted by someone from the conference planning team directly. 

IMPORTANT DATES 

OCTOBER 31: All sponsorship payments must be received in full in order to proceed with your sponsorship. 

DECEMBER 1: Last day to register for the conference on the website. Be ready to upload company description and logo. 

NOVEMBER 15: Vendor FAQs for all shipping requirements and booth requests will be sent out by Xplor, Inc. 

JANUARY 10, 2022: Conference begins! Sponsor booths must be set up onsite by 4:00 pm. 

JANUARY 12, 2022: Sponsor expo concludes after lunch. All booths to be broken down immediately

Sponsorship Levels

Welcome Dinner – $10,000 Now Only $5,000 until October 31st

Be the OFFICIAL sponsor for our welcome dinner on the beach at Cheeca Lodge!  The night will be full of networking opportunities, live entertainment, as well as dinner stations, and an open bar

This sponsorship includes:

  • Official Exclusive Sponsor of the event
  • Logo on signage throughout the event
  • 5 Minute Welcome Greeting to Attendees
  • Co-Branded event décor
  • Co-Branded Giveaways
  • (4) tickets to the event
  • Recognition on a sponsor banner displayed in main ballroom
  • Priority placement of a LARGE advertisement on the conference website
  • Full page color advertisement in the conference program / conference app
  • 150-word company or product description in the conference program
  • Ability to send an email promotion before conference
  • Logo on conference bags distributed to all attendees
  • (2) tickets to fishing and golf events
  • (2) Nights hotel accommodations over conference dates
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Beach Barbeque Sponsor! – $10,000 Now Only $5,000 until October 31st

Be the OFFICIAL sponsor for our beach barbeque for the second evening on the beach at Cheeca Lodge!  The night will be full of networking opportunities, live entertainment, as well as dinner buffet, and an open bar

This sponsorship includes:

  • Official Exclusive Sponsor of the event
  • Logo on signage throughout the event
  • 5 Minute Welcome Greeting to Attendees
  • Co-Branded event décor
  • Co-Branded Giveaways
  • (4) tickets to the event
  • Recognition on a sponsor banner displayed in main ballroom
  • Priority placement of a LARGE advertisement on the conference website
  • Full page color advertisement in the conference program / conference app
  • 150-word company or product description in the conference program
  • Ability to send an email promotion before conference
  • Logo on conference bags distributed to all attendees
  • (2) tickets to fishing and golf events
  • (2) Nights hotel accommodations over conference dates
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Farewell Gala Dinner – $10,000 Now Only $5,000 until October 31st

Be the OFFICIAL sponsor for our final evening with the Fire Chiefs on the beach at Cheeca Lodge!  The night will include live entertainment, as well as dinner buffet, and an open bar and some fun prizes and awards!

This sponsorship includes:

  • Official Exclusive Sponsor of the event
  • Logo on signage throughout the event
  • 5 Minute Welcome Greeting to Attendees and Presentation of the Fishing and Golf Tournament prizes
  • Co-Branded event décor
  • Co-Branded Giveaways
  • (4) tickets to the event
  • Recognition on a sponsor banner displayed in main ballroom
  • Priority placement of a LARGE advertisement on the conference website
  • Full page color advertisement in the conference program / conference app
  • 150-word company or product description in the conference program
  • Ability to send an email promotion before conference
  • Logo on conference bags distributed to all attendees
  • (2) tickets to fishing and golf events
  • (2) Nights hotel accommodations over conference dates
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Hydration Station Sponsor – $7,500 Now Only $3,750 until October 31st

Feel your presence throughout our entire conference by being the Hydration Station sponsor at each of our meals and food breaks!  Hydrating, filtered and clean water dispensers will be available throughout the event, refreshed frequently to allow your sponsorship to always be the talk of the event.  Signage and logo’d dispensers as well as a co-branded water bottle are included in your sponsorship.

In Addition, your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • ¼ Page Ad in conference program / conference app
  • 100-word company or product description in the conference program / conference app
  • Co-branded water bottle distributed to each attendee
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all additional conference sponsored events
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Fishing Tournament Sponsor – $6,000 Now Only $3,000 until October 31st

Join our attendees as they spend some of their time on the water fishing!  Our group sponsored activity can be sponsored by your company.  The cost will help offset the out of pocket price to our attendees, and in return, you will have the opportunity to be the official sponsor of the event.  Includes custom branded favors and signage for the event as well!

In Addition, your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • ¼ Page Ad in conference program / conference app
  • 100-word company or product description in the conference program / conference app
  • Co-branded koozies given to all attendees
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all additional conference sponsored events
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Golf Tournament Sponsor – $6,000 Now Only $3,000 until October 31st

Join our attendees as they spend some of their down time on the golf course!  Our golf tournament is the perfect way to get recognition throughout the event!.  The cost will help offset the out of pocket price to our attendees, and in return, you will have the opportunity to be the official sponsor of the event.  Includes custom branded favors and signage for the event as well!

In Addition, your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • ¼ Page Ad in conference program / conference app
  • 100-word company or product description in the conference program / conference app
  • Co-branded golf balls and tees given to all attendees
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all additional conference sponsored events
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Charging Station Sponsor – $6,000 Now Only $3,000 until October 31st

Be the official BOOST sponsor of our conference by sponsoring our charging stations we will have throughout the conference.  Each one of the stations will be branded with your logo.

In Addition, your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • ¼ Page Ad in conference program / conference app
  • 100-word company or product description in the conference program / conference app
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all sponsor expo including breakfast and lunch on Day 2
  • 10 x 10 booth in sponsor expo including a table and 2 chairs 
  • Contact List for all franchisees

Meal Sponsors – $5,000 Now Only $2,500 until October 31st

Sponsor either a breakfast or lunch during our conference and help yourself get noticed and appreciated by all of the attendees.  Sponsorships include fun giveaways with your logo to help get your brand noticed!

  • Recognition on a sponsor banner displayed in main ballroom
  • 100-word company or product description in the conference program / conference app
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all additional conference sponsored events
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Room Drop Sponsor – $5,000  Now Only $2,500 until October 31st

Get a chance to WOW our conference attendees by supplying one of our attendee room drops!  This custom themed room gift will include a personalized note card and gift for each attendee.  A great way to help you stand out!

  • Recognition on a sponsor banner displayed in main ballroom
  • 100-word company or product description in the conference program / conference app
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all additional conference sponsored events
  • 10 x 10 booth set for the Welcome Dinner and Beach Bash
  • Contact List for all attendees

Lanyard Sponsor – $4,000 Now Only $2,000 until October 31st

Have your logo noticed by EVERYONE as the official lanyard sponsor for the conference.

In Addition, your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • 50-word company or product description in the conference program / conference app
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all sponsor expo including breakfast and lunch on Day 2
  • 10 x 10 booth in sponsor expo including a table and 2 chairs 
  • Contact List for all attendees

Break Sponsor – $3,500 Now Only $1,750 until October 31st

Sponsor either a morning or an afternoon break and get some additional recognition for your company!  Each break will be themed with lots of fun beverages, snacks and giveaways to make sure our attendees are paying attention

In Addition, your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • 50-word company or product description in the conference program / conference app
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all sponsor expo including breakfast and lunch on Day 2
  • 10 x 10 booth in sponsor expo including a table and 2 chairs 
  • Contact List for all attendees

Booth Sponsor – $2,500 Now Only $1,250 until October 31st

Your sponsorship will also include:

  • Recognition on a sponsor banner displayed in main ballroom
  • 50-word company or product description in the conference program / conference app
  • Logo on conference bags distributed to all attendees
  • (2) tickets to all sponsor expo including breakfast and lunch on Day 2
  • 10 x 10 booth in sponsor expo including a table and 2 chairs 
  • Contact List for all franchisees

Download the Sponsorship Application Here: and send it to our conference planning team at Xplor, Inc. by emailing it to Renata Bookram (renata@xplorinc.com).

Custom Sponsorships are also available.  Please contact us to create a package that works for you! Please email Anju Lynn at anju@xplorinc.com